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CLA Draft Position Statement on Intellectual Freedom

Posted by Cabot Yu on 2015-05-22

The Canadian Library Association’s Intellectual Freedom Advisory Committee has drafted an update of the Intellectual Freedom Position Statement.

If you have feedback on this draft, please comment to Alvin Schrader, Chair of the Intellectual Freedom Advisory Committee aschrade@ualberta.ca and Ms. Valoree McKay, CLA Executive Director vmckay@cla.ca no later than Wednesday May 27, 2015.

Recommended New Statement

All persons in Canada have the fundamental right, as embodied in the Canadian Charter of Rights and Freedoms, to have access to all expressions of knowledge, opinion, creativity and intellectual activity, and to express their thoughts publicly. This right to intellectual freedom, under the constitution and the law, is essential to the health and development of Canadian society as the foundation for freedom of conscience, thought, belief, and informed citizenship.

Libraries have a core responsibility for the development, maintenance and advancement of intellectual freedom.

It is the responsibility of libraries to safeguard and facilitate access to all expressions of knowledge and intellectual activity, including those which some elements of society may consider to be unconventional, unpopular or unacceptable. To this end, libraries shall acquire or provide access to the widest variety of information resources, in all forms, and shall resist labelling, rating and levelling systems that restrict access to these resources.

It is the responsibility of libraries to guarantee the right of free expression by making available without discrimination the library’s public spaces and services to all individuals and groups.

Intellectual freedom includes the right to privacy in the pursuit of knowledge and intellectual activity. Libraries have a responsibility to safeguard information about the identity and activities of all users.

Libraries should resist all efforts to limit the exercise of these responsibilities while recognizing the right of criticism by individuals and groups in accordance with established policies, procedures and due process.

Employees, volunteers and employers in libraries have a duty, in addition to their institutional responsibilities, to uphold these principles. Public library boards, school boards, post-secondary governing boards, and libraries reporting to other governing entities have an ethical responsibility to uphold these principles by endorsing this Statement.

Current Statement (last revised 1985):

All persons in Canada have the fundamental right, as embodied in the nation’s Bill of Rights and the Canadian Charter of Rights and Freedoms, to have access to all expressions of knowledge, creativity and intellectual activity, and to express their thoughts publicly. This right to intellectual freedom, under the law, is essential to the health and development of Canadian society.

Libraries have a basic responsibility for the development and maintenance of intellectual freedom.

It is the responsibility of libraries to guarantee and facilitate access to all expressions of knowledge and intellectual activity, including those which some elements of society may consider to be unconventional, unpopular or unacceptable. To this end, libraries shall acquire and make available the widest variety of materials.

It is the responsibility of libraries to guarantee the right of free expression by making available all the library’s public facilities and services to all individuals and groups who need them.

Libraries should resist all efforts to limit the exercise of these responsibilities while recognizing the right of criticism by individuals and groups.

Both employees and employers in libraries have a duty, in addition to their institutional responsibilities, to uphold these principles.

Explanations in support of the new Statement:

The current Statement is succinct and comprehensive. The CLA Intellectual Freedom Advisory Committee is loath to add too much to the Statement – too much detail muddies the message, and many issues related to intellectual freedom are dealt with in other CLA position statements. With that said, the Committee recommends that some parts of the Statement be updated and clarified:

Paragraph 1 [all references are to the existing Statement]

Omit the Bill of Rights as it suffers from several dimensions of ineffectiveness: it did not have the force of law, is not a constitutional document, applied only to the federal level and not the provinces, and is superseded by the Charter; the Supreme Court of Canada narrowly interpreted the Bill of Rights and was reluctant to declare laws inoperative on the basis of it.

Also: Insert “opinion” into the phrase “knowledge, creativity and intellectual activity” to be less restrictive in intent and to clarify that IF is very broad in coverage.

Also: Insert “the constitution” before “the law” to reinforce the view that the constitution is the primary source of IF principles for libraries.

Also: Add at end “as the foundation for freedom of conscience, thought, belief, and informed citizenship” to help explain who intellectual freedom is for and why it’s vital.

Paragraph 2

Replace “basic” with “core” as a stronger directive and references the central pillar of the profession and of libraries.

Also: Add the word “advancement” after “maintenance” in order to emphasize the active role of libraries in promoting IF.

Paragraph 3

Replace “guarantee” with “safeguard.” We are skeptical that libraries can guarantee access.

Also: Replace “make available” with “provide access to”. As well, we note that libraries have the choice of materials acquisition or of providing access thereto, e.g., thru ILL. The directive to libraries should not be “acquire and…” but rather “acquire or…”

Also: Change “materials” to “information resources, in all forms” to encompass ever-changing formats. The term “materials” carries with it the suggestion of physical objects.

Also: Add a reference to resisting labelling, rating and levelling systems “that restrict access” – if a practice does not tend to restrict access, then it is not directly an IF concern. CLA does not have a separate statement about labelling, as ALA does. We recommend a reference be inserted here, as an alternative to creating a separate statement to deal with this increasingly common issue. See, for example, “Book Levelling and School Library Collections,” BCTLA Position Statement, British Columbia Teacher-Librarians’ Association, April 200:, “The practice of levelling books, used to support guided reading instruction in classrooms, is not consistent with the values of teacher-librarians, and should not be applied in part or in whole to school library collections…. Levelled collections, whether located in school or classroom libraries, inhibit the use of authentic strategies for selection and directly contradict the message of pursuing reading for the interest and passion it inspires.”

Paragraph 4

Replace “facilities” with “spaces.” The term “facilities” invokes an industrial feeling. References to library spaces are more common in current literature.

Also: Delete “all” from public spaces and services, as implicit and therefore redundant.

Also: Insert “without discrimination.” Note that we left “guarantee” in this Paragraph, because we think this is within the control and responsibility of institutions.

New Paragraph [to be inserted between Paragraphs 4 and 5 of the existing Statement]

Both the Code of Ethics and the Statement on Access to Information and Communication Technology reference privacy but in a very basic way. Many other IF statements from around the world ensure that the link between patron privacy and IF is clear.

Paragraph 5

In order to communicate the expectation that libraries develop explicit, written policies and procedures relating to IF, add the phrase: “in accordance with established policies, procedures and due process.”

Paragraph 6

Expand the coverage of this directive so that not only employees and employers but as well library volunteers and all governing entities are included in the ethical directive to resist censorship.

Note: There is a tendency in some quarters to want to stipulate “within the boundaries of the law” or some such phrasing into several of the Paragraphs. However, this is redundant and should be avoided. Paragraph 1 includes this qualification, and that applies to all subsequent Paragraphs.

Posted in Canadian Library Association, Intellectual freedom | Leave a Comment »

Job Opportunity: Librarian (Canadian War Museum)

Posted by Govt Library and Info Mgmt Professionals Network on 2015-04-30

Librarian

E6 ($58,015$ – $76,192$)
Temporary Full-Time Position (until August 2016)
Position Number 10293

The Canadian War Museum (CWM) is currently seeking for its CWM: Collections Division, a dynamic individual who will, under the supervision of the Head, Military History Research Centre (MHRC) and Collections Information, provide client services and access to the MHRC research collections; manage the library collection refinement process, library acquisitions, interlibrary loan and document delivery services, and serials collection; perform cataloguing and database management duties; provide document circulation services; perform administrative and budgetary initiatives and perform other duties as required.

As the ideal candidate, you hold a Master Degree in Library and Information Studies/Management.

You possess knowledge of:

  • Library/information management principles and practices;
  • Reference practices, including both print and electronic research and reference tools;
  • Circulation, interlibrary loans and serials management;
  • Library of Congress Classification, LCSH, RVM, MARC, AACR2, RDA ;
  • AMICUS, OCLC, Z39.50 protocol;
  • A broad range of library materials (serial publications, rare books, videotapes, CDs, DVDs, pamphlets, technical manuals, electronic resources);
  • Archival practices;
  • Handling of rare books and archival material;
  • Canadian history (particularly Canadian military history, military material culture, and the general history of war);
  • Administrative and financial procedures;
  • Copyright Act.

You have a minimum three (3) to five (5) years’ experience in:

  • Development, administration and maintenance of a library;
  • Client services in a library or archives environment;
  • Using an integrated library system (VUBIS is an asset) including circulation, acquisitions, cataloguing, serials management, interlibrary loans and OPAC modules;
  • Library Collection development;
  • Training and supervising volunteers.

Since you will be working in a highly computerized environment, a demonstrated experience of word processing (Word), electronic spreadsheet (Excel), presentation (Power Point) and electronic mail (Outlook) is required.

The following core competencies, which are a deciding measure of success for this challenging opportunity, are: Client Focus; Information Seeking; Teamwork and Cooperation; Planning and Initiative;  Flexibility; Expertise.

This position requires the use of both Official Languages (French/English) CBC imperative and an enhanced reliability check. For a detailed definition of the linguistic level required, access our web site. Please note that this position is open to Museum employees, external candidates and/or applicants of our inventory.

The Canadian Museum of History is committed to the principles of Employment Equity and to achieving a workforce which is representative of the Canadian population. We strongly encourage candidates to self-identify if they are an Aboriginal person, a member of a visible minority group or a person with a disability.

We thank all candidates for showing interest in our Museum; however, only retained candidates will be contacted.

The Canadian Museum of History may inventory the information received from candidates for other similar positions.

Interested in this opportunity? Please apply no later than May 14, 2015 at 4:00 p.m. as instructed on the web site: www.historymuseum.ca/careers under “Current Job Opportunities”.

Posted in Careers | Leave a Comment »

Updates from Future CLA Working Group

Posted by Govt Library and Info Mgmt Professionals Network on 2015-04-24

The Future CLA Working Group, established by the attendees at the Future CLA Stakeholder Forum in January 2015, has updated its blog with several new documents:

Terms of Reference

Responsibility:

  • To review the notes of the Stakeholder Forum and feedback received regarding the proposed model.
  • To research and review options for the proposed federated model for CLA.
  • To make recommendations to the Future CLA Stakeholder Group regarding the proposed federated model, including purpose, governance, membership, andfinancial structure.
  • To incorporate Stakeholder Group direction into a revised proposal for consideration by associations and the various associations’ memberships.
  • To advise on broader community engagement and consultation on the revised discussion paper.

More…

Draft Timeline

Send detailed proposal materials to Stakeholder Group. Issue member update. May 15, 2015
Meet with Stakeholder Group to discuss details of proposed revision June 2, 2015
Present facets of model for discussion with members at CLA Conference Conference
Assemble feedback from CLA and other sources for Working Group review June 15-25
Identify revised proposal changes (version 2) July
Confirm revised proposal facets with large stakeholder group and complete revised proposal (version 2) August
Issue revised proposal (version 2) to library community September
Consultation with various library association memberships and library community. Gather feedback and confirm revisions to version 2. October/
November
Prepare final proposal (version 3) December
Issue final proposal (version 3) January 1, 2016
Decision-making by member associations TBC
CLA vote on motion TBC

Posted in Canadian Library Association, Future of CLA | Leave a Comment »

Catherine McGoveran named recipient of the CLA Emerging Leader Award 2015

Posted by Govt Library and Info Mgmt Professionals Network on 2015-04-23

(Ottawa, April 23, 2015) – Catherine McGoveran of the University of Ottawa Library is named the recipient of the 2015 CLA Emerging Leader Award, the Canadian Library Association announced today.

A graduate of Dalhousie University School of Information Management, Catherine serves as co-moderator of CLA’s Government Information Network. In this capacity she collaborated with other Network members to draft CLA statements about cuts to Statistics Canada and about Open Government. Within the Network, Catherine worked to keep members engaged and informed, including having an active presence on Twitter and the Network’s blog.

Within the Canadian government information community, Catherine took a lead role in designing the highly successful 2014 Government Information Day program, finding many of the speakers, and managing the event logistics including registration, room booking, multimedia, post event dinner, etc.

Catherine is also active in the Ottawa open data community, serving as Community and Social Media Liaison at Open Data Ottawa, organizing monthly open data bookclub events where community members can meet to “hack” and present on projects using local open datasets. To highlight International Open Data Day in 2014 she co-organized a hackfest at the University of Ottawa. This event was repeated in 2015 with new partners, including Carleton University and Industry Canada, fostering collaboration between open data enthusiasts from across the National Capital Region.

Quick Facts

  • The Award was established in 2012 to recognize a member of the Canadian Library Association with less than 5 years’ experience in the library field who demonstrates leadership or active participation in association work.
  • The Emerging Leader Award recipient receives a presentation plaque, complimentary registration to the 2015 CLA National Conference, as well as travel and accommodations.
  • The Award will be presented during the at the opening ceremonies of the CLA National Conference and Trade Show in Ottawa, Ontario on Thursday, June 4th at the Shaw Centre

“[Catherine] is able to bring people together, seeks collaboration inside and outside the profession and is passionate about government information. She’s a model for young professionals and an inspiration for us all.” – Ingrid Moisil, University of Ottawa Library

The Canadian Library Association/Association canadienne des bibliothèques is Canada’s largest national and broad-based library association, representing the interest of public, academic, school and special libraries, professional librarians, library technicians, library workers, and all those concerned with enhancing the quality of life of Canadians through information and literacy.

Posted in Awards, Canadian Library Association | Leave a Comment »

Highlights from Budget 2015

Posted by Govt Library and Info Mgmt Professionals Network on 2015-04-21

Finance Minister Joe Oliver today tabled the 2015 federal budget. Below are some highlights of interest to the Canadian library community:

Canada150

Supporting activities and events to celebrate Canada’s 150th anniversary in 2017, with $210 million over four years, starting in 2015–16.

In 2017, Canada will mark the 150th anniversary of Confederation. This milestone will provide an opportunity to celebrate Canada’s history, heritage, values and future. To mark this event, Economic Action Plan 2015 proposes to provide $210 million over four years, starting in 2015–16, to support activities, events and celebrations across Canada.

Funding will be used to support local community events such as festivals and concerts, enhanced Canada Day celebrations in the National Capital Region and other major Canadian cities, and other national initiatives, such as Rendez-vous naval 2017, that will unite Canadians from coast to coast to coast.

Creating a new dedicated infrastructure fund to support the renovation, expansion and improvement of existing community infrastructure in all regions of the country as part of the Canada 150 celebrations.

Economic Action Plan 2015 proposes to create a new dedicated infrastructure fund to support the renovation, expansion and improvement of existing community infrastructure in all regions of the country. These new investments, which will be cost-shared with municipalities, community organizations and not-for-profit entities, will support projects that celebrate our shared heritage, create jobs and improve the quality of life of Canadians from coast to coast to coast. The Government will announce further details on the Canada 150 Community Infrastructure Program over the coming months.

Copyright

Introducing amendments to the Copyright Act that will enable Canada to implement and accede to the Marrakesh Treaty to Facilitate Access to Published Works for Persons Who Are Blind, Visually Impaired or Otherwise Print Disabled.

The ability to access printed information is essential to prepare for and participate in Canada’s economy, society and job market. According to Statistics Canada, approximately 1 million Canadians live with blindness or partial sight. The Government will propose amendments to the Copyright Act to implement and accede to the Marrakesh Treaty to Facilitate Access to Published Works for Persons Who Are Blind, Visually Impaired or Otherwise Print Disabled (the Marrakesh Treaty). Aligning Canada’s copyright limitations and exceptions with the international standard established by the Marrakesh Treaty would enable Canada to accede to this international agreement. Once the treaty is in force, as a member country, Canadians would benefit from greater access to adapted materials.

Proposing changes to the Copyright Act to extend the term of protection of sound recordings and performances.

The mid-1960s were an exciting time in Canadian music, producing many iconic Canadian performers and recordings. While songwriters enjoy the benefits flowing from their copyright throughout their lives, some performers are starting to lose copyright protection for their early recordings and performances because copyright protection for song recordings and performances following the first release of the sound recording is currently provided for only 50 years.

Economic Action Plan 2015 proposes to amend the Copyright Act to extend the term of protection of sound recordings and performances from 50 to 70 years following the first release of the sound recording. This will ensure that performers and record labels are fairly compensated for the use of their music for an additional 20 years.

Modernize Canada’s intellectual property framework to help innovators better protect their intellectual property.

Building on these measures, Economic Action Plan 2015 proposes to further modernize Canada’s intellectual property framework to keep pace with internationally recognized best practices. The Government will propose amendments to the Patent Act, Trade-marks Act and Industrial Design Act to provide intellectual property agents with a statutory privilege for confidential communications with clients, enhancing Canada as a place in which to invent and market inventions. This measure will bring Canada’s framework in line with other common law countries such as Australia, New Zealand and the United Kingdom. Amendments will also be proposed to modernize administrative practices and increase clarity and legal certainty for businesses. For example, proposed amendments would provide the Canadian Intellectual Property Office with the ability to extend key deadlines in cases of force majeure events such as floods or ice storms.

Education

Investing $2 million over two years, starting in 2016–17, to expand the Computers for Schools program, extending access to refurbished computer equipment to non-profit organizations such as those that support low-income Canadians, seniors and new Canadians.

Recognizing the important social and environmental benefits of this successful program, Economic Action Plan 2015 proposes to provide $2 million over two years, starting in 2016–17, to expand the Computers for Schools program and extend access to refurbished computer equipment to a wider group of not-for-profit organizations, including those that support low-income Canadians, seniors and new Canadians. The program will be renamed to reflect its expansion to enable more Canadians to fully participate in the digital economy.

Providing $200 million over five years, starting in 2015–16, to improve First Nations education.

Earning a high school diploma is an important achievement that opens the door to a range of education, training and work opportunities. Economic Action Plan 2015 proposes to provide $200 million over five years, starting in 2015–16, to help support First Nations to achieve better education outcomes, including building partnerships with provincial school systems. The proposed investment in the Strong Schools, Successful Students Initiative will support the First Nation Student Success Program and the Education Partnerships Program.

Infrastructure

Creating a new dedicated infrastructure fund to support the renovation, expansion and improvement of existing community infrastructure in all regions of the country as part of the Canada 150 celebrations.

Economic Action Plan 2015 proposes to create a new dedicated infrastructure fund to support the renovation, expansion and improvement of existing community infrastructure in all regions of the country. These new investments, which will be cost-shared with municipalities, community organizations and not-for-profit entities, will support projects that celebrate our shared heritage, create jobs and improve the quality of life of Canadians from coast to coast to coast. The Government will announce further details on the Canada 150 Community Infrastructure Program over the coming months.

Research

Providing an additional $1.33 billion over six years, starting in 2017–18, to the Canada Foundation for Innovation to support advanced research infrastructure at universities, colleges and research hospitals.

The Canada Foundation for Innovation is a not-for-profit corporation that supports the modernization of research infrastructure at universities, colleges, research hospitals and other not-for-profit research institutions across Canada. Through the Foundation, the Government invests with other partners in state-of-the-art facilities and equipment that play a crucial role in attracting and retaining the world’s top minds, training the next generation of researchers and supporting private sector innovation.

To date, the Foundation has committed more than $6.2 billion in support for over 8,880 projects at 144 research institutions in 69 municipalities across Canada. These contributions, along with those from institutions and their partners, have resulted in a total investment of almost $14 billion in Canadian research infrastructure since the Foundation’s creation.

Economic Action Plan 2015 proposes to provide an additional $1.33 billion to the Foundation over six years, starting in 2017–18. This investment will strengthen Canada’s capacity for highly competitive research and technology development by supporting advanced research equipment and facilities, including digital research infrastructure; industry-relevant research infrastructure at colleges through the College-Industry Innovation Fund; and the ongoing operations and maintenance needs of national research facilities. This additional funding underscores the Government’s continued commitment to investing in research excellence in Canada.

Creating a more efficient and effective national digital research infrastructure system by providing $105 million over five years, starting in 2015–16, to CANARIE, Canada’s world-class high-speed research and education network.

As Canada’s national ultra-high-speed backbone network, CANARIE enables data-intensive, leading-edge research and big science across Canada and around the world. Researchers in academic institutions, major science facilities and federal labs use CANARIE to maximize the impact of their findings by disseminating knowledge and collaborating effectively in national and international research projects. CANARIE also benefits entrepreneurs and small businesses by providing access to cloud resources that can help to accelerate product development and sharpen their competitive edge in the global marketplace.

Economic Action Plan 2015 proposes to provide $105 million over five years, starting in 2015–16, for CANARIE to continue to support the operations of Canada’s ultra-high-speed research network. Funding will support the evolution of the network to meet growing demand and ensure it will continue to support world-class research collaborations across the country and internationally.

Dedicating an additional $46 million per year to the granting councils, starting in 2016–17, focused in areas that will fuel economic growth and respond to important challenges and opportunities.

To strengthen the research capacity of post-secondary institutions and support their growing interactions with the private sector, Economic Action Plan 2015 proposes to provide an additional $46 million in 2016–17 and ongoing to the granting councils focused in areas that will fuel economic growth and respond to important challenges and opportunities, as follows:

  • $15 million per year to the Natural Sciences and Engineering Research Council, of which $10 million per year is directed to collaborations between companies and researchers from universities and colleges under the new consolidated suite of similar business innovation programs (as described below in the section entitled “Strengthening the Delivery of Business Innovation Programs”). This new funding will target research areas such as natural resources and energy, advanced manufacturing, and environment and agriculture. The balance of $5 million per year will be directed to industry-driven research initiatives at Canada’s polytechnics and colleges through the College and Community Innovation Program (see below). The Natural Sciences and Engineering Research Council will also continue to support collaborative research in the automotive, manufacturing, forest and fishing industries, further to the direction and resources provided in Budget 2008.
  • $7 million per year to the Social Sciences and Humanities Research Council for its Partnership Grants, which support collaborations between academic researchers, businesses and other partners to advance research and knowledge mobilization in the social sciences and humanities.
  • $15 million per year to the Canadian Institutes of Health Research, of which $13 million is for the expansion of the Strategy for Patient-Oriented Research, to advance health care innovation in partnership with provincial governments, research institutions, and the private and not-for-profit sectors, with a view to increasing the effectiveness and efficiency of the health care system. The balance of $2 million per year will support additional research to better understand and address the health challenges posed by anti-microbial resistant infections.
  • $9 million per year to the Research Support Fund to support the indirect costs borne by post-secondary institutions in undertaking federally sponsored research.

Colleges and polytechnics play an important role in helping small and medium-sized enterprises bring new technologies, products and processes to the marketplace. As indicated above, Economic Action Plan 2015 includes an additional $5 million annually for the College and Community Innovation Program starting in 2016–17, increasing its budget to $55 million per year. This program supports collaboration between colleges and industry on research and development projects that focus on company needs, helping firms to become more innovative and productive.

Enhance Canada’s research capacity through investments in transformative infrastructure projects that enable world-class research and enrich Canada’s research landscape

Development of a Digital Research Infrastructure Strategy that includes new policies on research data management and storage and a coordinated long-term approach to the funding and provision of networking, high-performance computing, and software tools. A new Digital Research Infrastructure Strategy will promote coordination among the federal agencies involved in the delivery of digital research infrastructure and will help to optimize the following new Economic Action Plan 2015 investments in digital research infrastructure.

Posted in Government information | Leave a Comment »

Workshop in Ottawa – Getting ready for Linked Data: MARC to BIBFRAME

Posted by Govt Library and Info Mgmt Professionals Network on 2015-04-15

One-day Workshop • Tuesday, June 2, 2015 • 9am to 4pm
Includes: Lunch, morning/afternoon breaks
For more information, please contact emma.cross (at) carleton.ca

This full-day, hands-on workshop will introduce Linked Data for a library audience using the examples of MARC to BIBFRAME.

BYOL – Bring your own laptop
BYOD – Bring your own data

Participants are encouraged to bring up to 100 MARC records in MARC/XML format. If your ILS cannot export MARC/XML, then you could use the MARCedit product to convert the records.

Sample data will also be provided.

Workshop agenda:

  • Morning: Introductory level / overview including discussion of real world examples
  • Afternoon: Advanced level – working with data

About the Speaker

Victoria Mueller provides data expertise as the Senior Information Architect and Systems Librarian for Zepheira. Victoria played a key role in the definition of the Bibliographic Framework Initiative (BIBFRAME) in Zepheira’s collaboration with The Library of Congress on the effort to transition from MARC 21. She is currently the co-chair of the ALA ALCTS MARC Formats Transition Interest Group that is raising awareness of the future of library standards and how they will enable library visibility on the web.

General Information

When
Tuesday, June 2, 2015, 9:00 am to 4:00 pm
Carleton University Library, room 252

Where
Carleton University Library
Room 252

Registration Information

Cost:

  • CLA Members: $100
  • Non-Members: $140

Register at
http://www.cla.ca/source/Meetings/cMeetingFunctionDetail.cfm?section=Calendar&product_major=CLATSN15&functionstartdisplayrow=1

Posted in Events | Leave a Comment »

13 Questions With… CLA Elections Edition

Posted by Govt Library and Info Mgmt Professionals Network on 2015-04-14

Canadian Library Association Elections

Each candidate for in the 2015 Canadian Library Association Elections for Councillor at Large was invited to participate in the Government Library and Information Management Professionals Network’s 13 Questions series with 7 extra Election Special questions.

  • Jim Bennett (Library Advocate & Activist, Former Trustee and Retired Teacher, ON) – Statement/Biography
  • Todd Gnissios (Director, Coquitlam Public Library, BC) – Statement/Biography
  • Christina Hwang (Instruction Librarian, Biological Sciences & Renewable Resources Liaison , University of Alberta, AB) – Statement/Biography
  • Colleen Murphy (Associate University Librarian, University of Regina Library, SK) – Statement/Biography
  • Dianne Oberg (Professor Emeritus, University of Alberta, AB) – Statement/Biography

The responses received from the candidates are below:

Todd Gnissios

Director, Coquitlam Public Library

Photo of Todd Gnissios

A hero who has inspired you in your career?

The person who inspired me the most was Corinne Durston, librarian extraordinaire and a great supervisor and leader. She hired me for my first library supervisory position when she received her first Branch Head job. We worked together several times over many years before she moved into management, however, she always motivated and encouraged me throughout my career including after she retired.

The first job you ever held and at what age?

It wasn’t a paid gig as it was a family owned restaurant; however, my first job was at 13 years old washing dishes in a dinner in Kitsilano, Vancouver. I learned how to prioritize and supervise staff by the time I was fourteen, and how to calmly deal with crisis when staff and customers were in an uproar.

Your first position in the library and/or information services field?

Library Assistant I, Stacks Department of the old Central Library in Vancouver.

Coolest thing in your cubicle or office?

Besides my verisimo coffee maker, it has to be the small Tanner print from his French Quarter New Orleans shop, an amazing painting of the entrance to the Audubon Zoo.

What is your guilty pleasure?

Scotch, single malt, nicely aged – enjoyed sparingly and to relax

Career advice – what’s your top tip?

To always understand that you can’t change anyone, you can only change yourself. When people aren’t responding the way you hoped, don’t try and change them, look at how you need to change yourself in order to get the response you want.

What useless skill(s) do you possess?

As a librarian there is no such thing as a useless skill although I do have some skills that I don’t use very often.

Proudest moment in your professional life?

The staff and family party the week before opening of the new Branch in Lethbridge. Such an amazing amount of work under challenging circumstances and by the end everyone had pulled together. I was proud of my management team and staff and the work they had accomplished to bring the project on track.

If you had 24 hours all to yourself, how would you best like to spend it?

Reading, I rarely have time to sit back and read for pleasure anymore.

If you didn’t work in the information industry, what would you be doing?

I love marketing and entrepreneurship, so something in either or preferably something in both of those fields.

When did you first join CLA? What made you decide to join then, and why do you still belong today?

I joined as a library school student and with a one year lapse I have been a member ever since. Information isn’t local, it is global and while most of our funding is municipal and provincial, information is on a much bigger scale. I believe in a national association and want to support it.

How has involvement with CLA over the years helped you grow professionally and personally?

CLA has been a struggling organization for as long as I have been a member so my involvement has been about wanting a strong organization rather than what I can get from it. I have enjoyed the conferences, meeting the people involved across the country in the field. Working with the other volunteers on the communications sub-committee was also an interesting experience.

What motivated you to seek election as a member of CLA Executive Council?

The simplest reason was a friend of mine asked if she could nominate me. I asked her why she thought I would be a good candidate and I agreed to accept her nomination.

The more complex answer is I passionately believe in the need for a national association, an association that speaks for libraries and the profession on the national and international stage.

What skills can you bring to the Executive Council?

First – I have been involved in political activism since I turned fourteen. I have a strong knowledge of how decisions are made in the political arena and the challenges facing elected officials.

Second – Following on the above I understand marketing and business. Advocacy is marketing, selling what libraries do for our society is a critical need at all levels of government and CLA has a major role in shaping that message.

Third – I bring the experiences of a mid-sized public library to the table. These experiences will allow me to ensure that CLA’s plans and goals are scalable and that they meet the needs of the broadest number and types of institutions.

What would you like to accomplish as an Executive Council member?

First and foremost is ensuring that CLA is a financially stable, funded and supported organization that has the resources and authority to speak on behalf of libraries and librarians on the national stage.

What are the three most important issues facing CLA or the LIS profession?

Relevance – too many decision makers don’t see the relevance of libraries, and as other jurisdictions scale back libraries our governments will be hard pressed not to respond in kind. We are so much more than “free books for poor people” which is what I heard one thankfully now long retired city administrator say. Advocacy, marketing, messaging, they are all related terms and mean one thing – how do we let people know what a library does for a community, business or school.

Authority – with the myriad associations and groups representing libraries and library professions across the country, there is no major voice that represents libraries, in the broad sense, other than CLA. Maintaining that voice and ensuring that there is one organization that has the authority to speak on behalf of libraries as a whole is of extreme importance.

Research – As a passionate Canadian and librarian, I am frustrated with the lack of tools, research and information related to how people use information and libraries in Canada and how each province differs and the similarities. What are Canadians unique needs versus the rest of the world’s information users?

What changes, if any, do we need to make to keep CLA relevant in the professional lives of Canada’s library and information services communities?

The changes currently being discussed which include modifying CLA to be something akin to an association of associations is a positive approach. Bringing the associations that speak for specific groups to be part of new governance model for CLA, and have it speak nationally is a strong beginning in how to make the CLA strong.

I would like to see a link between the provincial associations and the CLA to create a modified personal membership so that those who want to support a national association directly can do so.

Further, and probably the most difficult financially, I would like to see CLA able to support and lead research on Canadian’s use of information and libraries.

Finish this sentence: “In high school, I would have been voted the person most likely to … “

…get elected to an office.

How do you stay current in your field?

As a Director my field is everything library, management and leadership related so my choices are eclectic and varied. I have several blogs I follow, business and library related; plus I voraciously follow news feeds from around the world; I have several journals and business magazines I subscribe to both personally and professionally; and finally I attend conferences as often as possible to hear about what others are doing.

What would you like your headstone to read?

“He made a difference”

Colleen Murphy

Associate University Librarian, University of Regina Library

Photo of Colleen MurphyA hero who has inspired you in your career?

My dad.

The first job you ever held and at what age?

Lifeguard and swimming instructor – 16

Your first position in the library and/or information services field?

Westmount Public Library – Circulation clerk. There were a lot of complicated colour coded rubber stamps for various loan periods…and you had to be fast because there was always a long line up of people with big stacks of books!

Coolest thing in your cubicle or office?

Postcards sent to me (mainly from my daughter) from all over the world.

What is your guilty pleasure?

Yarn. (I almost attended a yarn tasting.)…Also chocolate…wine…and sometimes all three together!

Career advice – what’s your top tip?

Do what feels right for you. Plan, but be ready for the unexpected and go with it.

What useless skill(s) do you possess?

Hmm? Probably too many to list here.

Proudest moment in your professional life?

When a young colleague nominated me for the CLA mentorship award. I didn’t win, but just having someone take the time to nominate me was enough.

If you had 24 hours all to yourself, how would you best like to spend it?

Swimming off a boat in the crystal clear Adriatic, browsing a yarn store, reading a great book, hanging with friends and family…but then, I guess I would not be all by myself! I am a people person.

If you didn’t work in the information industry, what would you be doing?

Something in education – probably working with 4 year olds.

When did you first join CLA? What made you decide to join then, and why do you still belong today?

I think I joined CLA after graduating from “library school”…some 30 odd years ago. I joined because it seemed to be the right thing to do. I still belong today because, not only do I still think it is the right thing to do, but it has provided me with many opportunities for staying connected with the profession. CLA has gone through some tough times and has had to do a lot of soul searching. But I believe in sticking with something through thick and thin.

How has involvement with CLA over the years helped you grow professionally and personally?

I have met many great people through CLA who have not only informed my practice but have become personal friends. They have inspired me and kept me thinking. Conferences have always been re-energizing. The opportunity to participate on committees, such as CACUL, has been educational in itself and useful in other areas of my life.

What motivated you to seek election as a member of CLA Executive Council?

I was encouraged by several colleagues to put my name forward. I am encouraged by the work done over the past year to redefine the association.

What skills can you bring to the Executive Council?

I have had extensive experience of working on executives, boards, etc. I am a clear thinker. I have an open mind.

What would you like to accomplish as an Executive Council member?

I would like to be part of the successful renewal of the Association.

What are the three most important issues facing CLA or the LIS profession?

There is really one major issue for everyone – remaining relevant.

What changes, if any, do we need to make to keep CLA relevant in the professional lives of Canada’s library and information services communities?

That’s a tough question. I am not sure at this time what exactly CLA should look like, but I do believe there is a need for a national organization that will facilitate networking at a national level on issues that are common to all types of libraries and library workers. I think there are over 80 national associations out there that represent various aspects of the profession? We need something that can bring some sort of coherent voice to this diverse group.

I am very encouraged by the work done by the Executive over the past year – publication of the report, “Canadian Library Association: A Proposed New Vision for Our National Association”, consultation done with the stakeholder group in January 2015 and the plans for a group to work on revising the original proposal to be brought back to the stakeholder group for further discussion and feedback. The current Executive needs to be commended on this hard work. CLA needs to continue to strive to listen to the library community in order to find direction. I agree with the statement in the March 13 FAQ’s, “That said, there is no perfect solution for any association or a solution that will satisfy everyone. What we are striving to do is build a generally inclusive and sustainable model that ensures the library community can continue to educate the broader public on national issues and advocate for these issues and interests at the federal level.” I also agree with the following statement, also taken from the March 13 FAQ’s, “In the end, this association will not solve all the problems facing the Canadian library community, nor will it be able to represent every single unique perspective in the community. That is not its purpose. The proposed focus of the proposed future CLA is to work on national issues and policy, provide a national platform for education, discussion, and debate on these issues, and to ensure the interests of libraries are represented as our federal government deliberates on key issues.”

I am willing to help work towards this goal.

Finish this sentence: “In high school, I would have been voted the person most likely to … “

“Stay in school forever.”

How do you stay current in your field?

I scan a variety of professional journals, attend conferences, follow twitter, follow blogs, participate in continuing education, network with other professionals, etc.

What would you like your headstone to read?

Something to do with the importance of caring.

Dianne Oberg

Professor Emeritus, University of Alberta

Photo of Dianne ObergA hero who has inspired you in your career?

I was privileged to have two outstanding library educators as mentors over my career– John W. Wright and Sheila Bertram, from the University of Alberta.

The first job you ever held and at what age?

As the oldest grandchild in a very large family, I started babysitting as a pre-teen. Later, I financed part of my first university degree working as a dining-room waitress.

Your first position in the library and/or information services field?

Teacher-librarian at a junior high school in Edmonton.

Coolest thing in your cubicle or office?

An inukshuk from Inuvik, reminding me of the importance of leaving a path for those who come after us.

What is your guilty pleasure?

Reading Scandinavian murder mysteries.

Career advice – what’s your top tip?

It’s advice from my Dad who loved his work as a farmer: “Find something you love, and you will never have to work a day in your life.”

What useless skill(s) do you possess?

I can recall all kinds of odd words, especially 2-letter and 3-letter ones, as a result of many (misspent?) hours playing Scrabble online and doing crosswords.

Proudest moment in your professional life?

Being presented with the Margaret B. Scott Award of Merit for contributions made at the national level to the field of school librarianship.

If you had 24 hours all to yourself, how would you best like to spend it?

Hanging out with family and friends, talking about books, plays and travels.

If you didn’t work in the information industry, what would you be doing?

I would be an historian: I love learning about the past (including the history of our profession).

When did you first join CLA? What made you decide to join then, and why do you still belong today?

As a library school student, I was encouraged to join CLA as part of my induction into the LIS profession. Association membership is an important aspect of professionalism. Involvement in association leadership (e.g., serving on the Executive Council of a CLA division, the Canadian School Library Association) cemented that relationship for me as an ongoing part of my professional life.

How has involvement with CLA over the years helped you grow professionally and personally?

CLA involvement strengthened my knowledge of the Canadian library community and helped me develop lifelong friendships. It also opened the doors for me to international librarianship. I have been elected as a CLA member to the IFLA School Libraries Standing Committee three times: my current 4-year term ends in 2017.

What motivated you to seek election as a member of CLA Executive Council?

I have watched with interest the work that is being done related to the future of CLA as an organization, and I realized that I knowledge to share, gained from diverse organizational experiences, from individual membership organizations to federations, from local to international levels. From my international work, I know that CLA, Canadian librarians, and Canadian libraries are well respected around the world. I want to see that reputation maintained and enhanced.

What skills can you bring to the Executive Council?

Extensive board and committee experience, able to collaborate and negotiate, loads of patience and persistence.

What would you like to accomplish as an Executive Council member?

I would like to contribute to the work of re-defining and re-structuring CLA as an organization. I will endeavour to bring the concerns of librarians working in schools and other specialized information environments to discussion at the Executive Council table. I want to see a larger, more responsive, and more inclusive CLA.

What are the three most important issues facing CLA or the LIS profession?

1. How can CLA as an organization build its capacity for innovation and change across its four areas of commitment: library advocacy; public policy; member learning; and membership strength?

2. How can LIS professionals and LIS associations learn to collaborate more effectively and respectfully across our very diverse LIS community? Together we will be stronger!

3. How can CLA as an organization create a new future that increases membership inclusion and cohesion and strengthens its role in the intellectual and cultural life of the country?

What changes, if any, do we need to make to keep CLA relevant in the professional lives of Canada’s library and information services communities?

In addition to the issues identified above, we need to reach out to potential individual and association members more strongly—for example, to students during their library education, to librarians working in schools, and to library associations representing librarians in specialized fields. There were about 9,000 professional librarians working in Canada (National Statistical and Values Profiles of Canadian Libraries, Report to CLA Executive Council, 2012). How many of these are CLA members?

Finish this sentence: “In high school, I would have been voted the person most likely to … “

“go into politics.”

How do you stay current in your field?

I read extensively, present at conferences, and keep in touch with colleagues through social media. Editing books has always been an enriching experience for me, especially co-editing with colleagues from other countries—for example, Media and Information Literacy: Educating the Educators (Chandos, forthcoming), Global Action on School Library Guidelines (DeGruyter Saur, 2015), and Global Perspectives on School Libraries: Projects and Practices (DeGruyter Saur, 2011).

What would you like your headstone to read?

Not ready to go!

Posted in 13 Questions, Canadian Library Association, Elections, People | Leave a Comment »

Information Management Priorities in the 2015-16 Reports on Plans and Priorities

Posted by Cabot Yu on 2015-04-06

On March 31, 2015, Tony Clement, President of the Treasury Board, tabled the 2015-16 Reports on Plans and Priorities for 84 government departments and agencies.

In addition to providing details about the program priorities for each department and agency, the RPPs also identify priorities for their internal services.

Below are the information management related priorities as identified by individual departments and agencies.


Aboriginal Affairs and Northern Development Canada and Canadian Polar Commission

  • Implement the approved Information Management and Information Technology (IM/IT) Strategy, including enhanced governance over IM/IT initiatives and associated funding, which will enable the Department to effectively prioritize projects and other IM/IT initiatives;
  • Identify and assess opportunities for implementing and maturing Enterprise Information Architecture and Enterprise Information Management practices to provide the framework and integrated process to support departmental operations and initiatives

Agriculture and Agri-Food Canada

  • The Department will continue to adopt and enhance information management and information technology solutions to advance the discovery, collaboration and safeguarding of business information and knowledge within the Department and with its partners. It will also continue to support the Government of Canada’s consolidation and standardization agenda with its work on web renewal, migration to a common email platform, application readiness for data-centre migration, and planning for the human- and financial-resource systems managed by the federal government.

Canada Economic Development for Quebec Regions

  • Continued implementation of electronic document management;
  • Intensified use of social media to maintain contact with economic development organizations and citizens in the interest of communication;
  • Implementation of innovative approaches to information management and information technology, through maximized use of the data warehouse, dashboards and automated reports for decision-making and reporting

Canada Revenue Agency

  • Integrity and security
    • The Agency will enhance the protection of personal information it holds through the continued implementation of its privacy action plan. This includes the implementation of the highest levels of security protocols for data transfers and an Agency-wide plan to ensure privacy impacts are identified and addressed each time the CRA launches a new program or activity.
    • The CRA will continue to strengthen privacy protections for internal applications and secure services to taxpayers. In the face of evolving threats, the CRA’s vigilant protection of Canadians’ tax information and electronic services will be assured through ongoing projects to advance identity and access management and through the National Audit Trail System (to be fully implemented by March 2017).
  • Access to information and privacy
    • The CRA is enhancing the protection of personal information held by the Agency through the timely implementation of its privacy action plan developed in fiscal 2013-2014. This plan outlines actions the Agency will take to strengthen privacy oversight and practices at the CRA. Some of the key activities in the action plan include the implementation of an Agency-wide privacy impact assessment action plan, which will ensure privacy risks are adequately addressed in the development of new programs and services, and the use of the Audit Trail Record Analysis Tool (ATRAT), which enhances the CRA’s ability to monitor access to taxpayer information by its employees.
    • The CRA is taking immediate action to enhance the protection of personal information and privacy within its ATIP operations. Near-term actions will focus on three broad areas: operational processes, communications/training, and accountabilities. Actions will include:
      • Implementing encryption for electronic transmission of documents.
      • Enhancing existing requirements for securing all Agency documents containing personal information through the use of identifying marks clearly communicating to employees which documents contain protected information and must be managed accordingly.
      • Establishing quality assurance officers in all ATIP offices who are dedicated to verifying the accuracy and transmission information for all document packages. This will add additional, independent oversight of contents and use of security procedures.
      • Raising the accountabilities and authorities granted under the Access to Information Act to ensure senior managers are directly engaged in decisions on the treatment and disclosure of personal information.
      • The CRA is committed to continually enhancing its ability to protect taxpayer information, taking immediate action where there is inappropriate disclosure or access, and meeting its legislative requirements under the Privacy Act. The Agency will do so while managing a steadily increasing volume of requests which, in recent years, consistently rank it in the top three of all government departments and agencies. In 2013-14, the CRA received 2,751 requests and processed 1,636,782 pages. This is almost 400,000 more pages than the organisation ranked second.

Canadian Environmental Assessment Agency

  • Monitor and reinforce compliance with the Policy on Government Security and the Privacy Act and requirements outlined in the Treasury Board Secretariat’s notice on Secure Use of Portable Data Storage Devices and the Directive on Privacy Practices;
  • Integrate and modernize information technology systems and information management practices to more efficiently support EA and Aboriginal consultation processes, by partnering with Public Works and Government Services Canada in its Shared Case Management System;
  • Upgrade the Agency’s electronic document and records management system to the government-wide standard, GCDOCS;
  • Transition the Agency’s online content to Canada.ca through the Web Renewal Initiative; and
  • Implement a social media strategy for the Agency.

Canadian Food Inspection Agency

  • The CFIA’s transparency agenda is part of the CFIA’s ongoing transformation to be more service-oriented, responsive and accountable organization and aligns with the new requirements under Open Government and organizational changes under Agency Transformation. In 2015-2016 the Agency will review its own experience and key considerations to develop an approach for its next phase of Transparency. This will include:
    • Considering the approaches taken by its international partners and aligning CFIA’s practices with international standards.
    • Engaging and consulting with stakeholders on the Agency’s approach to transparency and Open Government.

Canadian Heritage

  • Implement the Government of Canada web renewal initiative by initiating the migration of the Department web content to the Canada.ca website within the theme “Culture, History and Sport.”
  • Strengthen the Department’s Record Keeping capacity by initiating the Government of Canada Electronic Document Record Management solution, GCDOCS, to provide Department-wide information lifecycle management and the ability to collect, store, share, organize, manage, and search content.

Canadian International Trade Tribunal

  • The Tribunal will launch a new IM system for its corporate documents. The new system allows more efficient retention and disposal of documents and improves access to corporate documents. In conjunction, an awareness campaign will be conducted to enhance the adoption rate of this new system.
  • In response to users’ feedback, the Tribunal will make its Web site more accessible, relevant and user-friendly by facilitating navigation to find content related to each area of its mandate. The redesigned Web site will also feature new sections that provide recent developments and updated guidelines.

Canadian Northern Economic Development Agency

  • Prepare for the migration to the government-wide email and document management systems.
  • Continue to strengthen external communications and outreach efforts, making greater use of its updated website and consider new tools to offer increased and improved information to clients about CanNor’s programs and services, and about economic development in the North.

Canadian Radio-television and Telecommunications Commission

  • The CRTC will pursue a redesign of its website to enable Canadians to find information more easily and communicate more effectively with the Commission.
  • To support the Government of Canada’s Open Government initiative, the CRTC will take steps to provide greater public access to CRTC data.

Canadian Space Agency

  • The CSA will implement its three-year information management and information technology strategy. This strategy aims to manage effectively and efficiently all operational information assets, and the organization’s IT applications, according to their life cycle, to support all employees as part of their duties.

Citizenship and Immigration Canada

  • Continue to upgrade departmental information technology applications to adapt to new service delivery models and better manage information.

Employment and Social Development Canada

  • Information is recognized as an important and strategic asset. A large share of organizational resources is devoted to the effective storage, retrieval and maintenance of information. This information provides the capability to deliver services, make better decisions and improve performance. At the same time, the responsible management and protection of information is fundamental to everything the Department does. ESDC manages more of the personal information of Canadians than any other organization in Canada and is committed to meeting the highest standards of respect for the privacy rights of Canadians and the protection of their personal information.
  • Good information management practices are critical to the continued effectiveness and improvement of the organization as well as to the privacy and security of personal information. Multi-year planning and decision-making informed by business and predictive analytics and performance information are needed to ensure that information resources can be leveraged to identify opportunities and to provide enhanced support for decision-making. In addition, the Department needs to ensure that the private/sensitive information under its control is safeguarded, that best practices are in place to protect personal and sensitive information and that record keeping practices comply with the Treasury Board of Canada Secretariat Record Keeping directive.
  • What are the plans for meeting this priority?
    • Full implementation of the Electronic Documents and Records Management Solutions (EDRMS)
    • Continue the implementation of the Privacy Management Action Plan that supports the continuous improvement of controls and practices related to sensitive information
    • Improve departmental security including implementing the Information Technology Security Plan that will result in more robust controls and preventative measures to protect against cyber threats
    • Advance the e-Payroll Information Service

Department of Finance Canada

  • The Department of Finance Canada will pursue improvements in its information management (IM) and information technology (IT) infrastructure and services to ensure that its IT platform is robust and that IM services are effective, and to allow IM and IT, including security considerations, to be managed in a manner that addresses business requirements.
  • In addition, the Department will implement its departmental Information Management Strategy to strengthen IM practices, including electronic information management, and will continue to work toward full implementation in 2015 of the Treasury Board Directive on Recordkeeping.
  • The Department will continue to support the implementation of, and monitor progress on, government-wide transformation activities in the areas of IM and IT, including security.

Department of Justice Canada

  • The Department will continue to implement its Information@Justice Strategy to modernize information practices, adopting a digital standard and supporting business transformation through innovative ways to manage information. The Department will also work closely with partners, such as the Treasury Board Secretariat of Canada and Shared Services Canada (SSC) in implementing the Government of Canada Information Management /Information Technology Modernization Agenda to improve efficiency in areas including cyber security, Email Transformation Initiative, telecommunications transformation, the adoption of common systems, including case management, and the migration of responsibilities to SSC for the provision of end-user software and hardware (workplace technology devices).

Environment Canada

  • Develop a departmental action plan on Open Government while continuing work underway to strengthen data management and recordkeeping practices and capacity.
  • Lead the development of the “Environment and Natural Resources” theme on Canada.ca in support of the Government-wide directive on web renewal, which will make the Government of Canada more efficient and responsive to Canadians.

Financial Transactions and Reports Analysis Centre

  • Continue to enhance personnel, physical, and information security programs in order to protect information, assets, and services against compromise.

Fisheries and Oceans Canada

  • Implementing the Email Transformation Initiative and migrating to consolidated Government of Canada websites;
  • Continue to effectively manage the Department’s web presence to ensure an integrated approach to delivering services and information to Canadians and stakeholders that are client-focussed, cost-effective and will ensure a successful migration to a single Government of Canada site.

Health Canada

  • Implement the Government of Canada’s Web Renewal Action Plan, which includes alignment and consolidation of internet content and external web applications to Canada.ca templates.

Immigration and Refugee Board

  • The Board will ensure that information technology and information management practices are aligned with Treasury Board policies, to the extent practicable and appropriate given the IRB’s status as a quasi-judicial tribunal.

Industry Canada

  • Another focus for the Department in 2015–16 will be the continuing implementation of Government of Canada transformation initiatives in information technology and information management through participation in initiatives such as Open Government, GCDocs and the Email Transformation Initiative.

Infrastructure Canada

  • Continue to improve and update our public website with information for Canadians and stakeholders
  • Invest in the direct support of the activities of its programs. These investments will largely focus on enhancing the Program Information Management System (PIMS) to support the delivery of the new infrastructure programs such as the New Building Canada Fund and the renewed Gas Tax Fund.
  • Continue to support whole-of-government initiatives related to information technology (IT) modernization in areas such as policy renewal and changes in the provision of services for email, telephones, documents management, end user devices and software.

Library and Archives Canada

  • Development of regulatory instruments and recordkeeping tools
    • Expedite the issuance of disposition instruments to federal institutions that are subject to the Library and Archives of Canada Act to give them comprehensive disposition coverage.
    • Continue negotiations with federal institutions that are not subject to the Library and Archives of Canada Act to ensure sound recordkeeping.
  • Collaboration in the management of government records
    • Continue to support Government of Canada departments and agencies by developing recordkeeping tools and by providing advice and guidance to federal institutions on sound disposition and recordkeeping practices.
    • Continue to collaborate with Government of Canada departments and agencies and with central agencies to plan for the increase in digital volume and to establish LAC’s needs.
    • Continue to implement the new storage model for government information resources, according to which LAC collaborates with departments and agencies to help them dispose of their records of business value that are stored in regional centres.
    • Develop and implement a directive that will include detailed requirements to support government institutions. This commitment is in line with the initiatives of an open government, which recommends that federal government institutions minimize access restrictions to their information resources of enduring value before transferring them to LAC.
    • Provide leadership in government-wide recordkeeping and information management initiatives as follows:
      • LAC will continue to participate in the Arctic Council’s activities to establish policies and training tools for the archival system for standard records, which will improve the management of and access to these records. (The Arctic Council is an international organization composed of eight countries, including Canada which has assumed the chairmanship from 2013 to 2015; the Council’s chairmanship will be transferred to the United States in 2015.)
      • LAC will play an active role in revising the ISO 15489 standard on records management.
      • LAC will co-chair, in partnership with the Treasury Board Secretariat, symposiums, training sessions and discussions on recordkeeping and information management.
  • Documentation of Canadian society
    • Continue acquiring documentary heritage that is relevant to Canadians.
    • Finish, by the end of 2015, processing the backlog of government records that have accumulated since being transferred by other departments and agencies, and take the necessary measures to prevent this type of situation from recurring. The elimination of the backlog will enable Canadians to research government records of national interest.
    • Clear the private archives processing backlog to make those archives discoverable.
    • Continue with web harvesting so that key events and topics of interest to Canadians are documented for current and future generations.
    • Develop and implement an action plan to acquire records from parliamentarians following the 2015 federal election.
    • Continue developing and renewing all evaluation and acquisition framework policies.
  • Stewardship of documentary heritage
    • Continue to advance the strategy for migrating audiovisual content and digital media stored on obsolete formats to current digital formats to ensure content preservation and accessibility.
    • Pursue mass digitization projects, in collaboration with partners, for microfilms and content related to the First World War.
    • Increase efforts to restore, preserve and digitize the collection in analogue format.
    • Continue to develop and implement the long-term infrastructure plan to meet the institution’s future needs for preservation space.
    • Continue to renew the stewardship policy suite and develop a directive on digitization.
  • Access to documentary heritage
    • Provide greater access to documentary heritage through digitization initiatives, an increase in online content and in the number of online search aids, joint exhibitions, and quality services facilitating access to information resources.
    • Enhance the visibility of the collection by holding public events in collaboration with other memory institutions that share LAC’s vision.
    • Contribute to events such as the commemoration of the centenary of the First World War and the celebration of the 150th anniversary of Canadian Confederation in 2017.
    • Continue to share content on LAC’s social networks, namely through the blog, podcasts, Flickr, Facebook, Twitter and YouTube, to reach as many clients as possible and to make the collection discoverable through a wide range of distribution channels.
    • Renew the national database, which contains over 25 million bibliographic records, so that it can leverage new technological advances and better meet the needs of clients and the Canadian library community.
    • Contribute to Canada’s Action Plan on Open Government by providing open data sets, by ensuring that access restrictions to records in its collection are lifted, and by helping to develop the Government of Canada’s virtual library.
  • Internal services
    • Develop a digital strategy for the entire institution to facilitate the transition to an integrated digital environment, which will ensure the continuity of the digital collection and make it easier to access.
    • Develop and implement a long-term infrastructure strategy that meets space requirements for preservation and services. This strategy will show LAC’s desire to consolidate and streamline its record storage spaces.
    • Provide the support and guidance needed to develop skills that will enable LAC to be a leading institution in documentary heritage management.
    • Review all of LAC’s organizational functions to simplify rules and optimize processes in order to maximize effectiveness and efficiency.
    • Develop LAC’s 2016–19 business plan, taking into account consultations with its partners.

Military Police Complaints Commission

  • The MPCC’s Internal Services will continuously find innovative ways to ensure programs and services meet the operational demands of the Complaints Resolution Program and central agency requirements. In addition, the MPCC plans to review and incorporate the Blueprint 2020 throughout the organization by incorporating a sound change management process. This includes a new Enterprise Document and Records Management Solution, implementation of the Common Human Resources Business Process, greening opportunities, etc.

National Defence

  • Defence will comply with the Treasury Board Secretariat Record Keeping Directive.

National Energy Board

  • Support Canada’s Action Plan on Open Government
  • Modernize NEB’s record keeping practices and systems

National Research Council

  • NRC will develop and implement a knowledge management strategy that will facilitate the increased research and business value of NRC’s knowledge and information assets.

Natural Resources Canada

  • The Department will identify opportunities for the integration of requirements from the Open Government Directive into NRCan’s S&T policies and reporting.
  • The Access to Information and Privacy program (ATIP) secretariat will continue to develop and implement renewed procedures to transition to increased electronic processes for ATIP requests, making full use of electronic repositories, such as the GCDOCS information management system.
  • NRCan will continue to implement the Government of Canada’s Web Renewal Initiative in accordance with direction from the Treasury Board Secretariat.
  • As the department continues to implement key government-wide initiatives such as the Performance Management program for employees and GCDOCS, it will focus its first full year post implementation on change management and improving performance.

Office of the Commissioner for Federal Judicial Affairs Canada

  • Develop and implement an IM Plan, which includes an IM file structure, a document management tool, and retention and disposition procedures and schedules.

Office of the Commissioner of Lobbying

  • Finalize and implement an information management strategy for the organization.

Office of the Commissioner of Official Languages

  • Explore opportunities to further streamline or simplify business processes. Possible areas of process review may include staff arrival and departure, budget management, information management system, as well as management and oversight.
  • Integrate government-approved case management software into OCOL’s enterprise information management platform and adopt technology tools to help employees work more effectively, as the organization’s needs evolve.

Office of the Communications Security Establishment Commissioner

  • focus on supporting the office’s transformation efforts in response to government-wide initiatives addressing email, recordkeeping and web renewal

Office of the Privacy Commissioner of Canada

  • Complete the implementation of mitigation strategies to improve the safeguarding of key assets (people, information and goods) through innovative and sound approaches.
  • Implement the recommendations from the internal audit of the governance of IM/IT;
  • Make enhancements to the Office’s new research tool (i.e., the Knowledge Centre); and,
  • Design a tool that will enable secure electronic collaboration and file-sharing between the OPC and external partners as well as investigation complainants and respondents.

Office of the Superintendent of Financial Institutions

  • Assessing the Government of Canada’s (GoC) Shared IT Services programs and services and integrating them with OSFI’s information management and technology (IM/IT) requirements and plans.
  • Pursuing the implementation of the Enterprise Information Management program to enhance the management of OSFI’s information assets and comply with applicable legislation and GoC policies and directives.
  • Continuing to improve the governance of data provided by FRFIs and pension plans as well as data management processes to ensure accurate and timely analysis for FISC partners, while minimizing burden on filers and OSFI.

Parks Canada Agency

  • identify information resources of business value and required controls for the effective management, sharing and use of information, and develop Recordkeeping action plans for each Parks Canada business unit that address specific Recordkeeping compliance activities, such as the clean-up of legacy information resources;

Privy Council Office

  • enhance digital recordkeeping and information use and sharing practices across the department, and support ongoing compliance with the Government of Canada policy framework and strategy for information management;
  • support the Government of Canada’s efforts to modernize information technology through: enhancements to end user services; the Email Transformation Initiative; the establishment of government-wide secure network connectivity; and the consolidation of data centres, which include enterprise applications;

Public Service Commission

  • Continuing to support corporate projects such as the Integration of IT services to Shared Services Canada, rationalization of business applications, implementation of a common e-mail system, a Performance Management initiative and Government of Canada Web Renewal.

Public Works and Government Services Canada

  • Implement electronic revision of texts for publication in The Canada Gazette.
  • Launch the new Research Information Management System to provide government departments and agencies with access to an updated database of contracted public opinion research projects.
  • Develop tools and services to enable client departments and agencies to seamlessly transition to the new Government of Canada media planning and buying services model established by the Department.
  • Maintain its focus on improving Document Imaging Services in order to increase cost-efficiency and help client departments and agencies reduce the need to store large volumes of paper documents and decrease their operational costs.
  • Continue to pursue the integration of GCDOCS, the Government of Canada enterprise record management solution, with our document imaging solutions.
  • Explore options for leveraging private-sector capacity to consolidate federal government requirements for document imaging services, such that government can obtain volume pricing advantages and ensure consistent compliance with privacy, security, quality and information management requirements.
  • Continue to partner with client organizations to facilitate the roll-out of GCDOCS throughout the Government of Canada.
  • Continue to align Government of Canada initiatives using a common platform whereby departments and agencies benefit from horizontal direction and ongoing application support (e.g., Shared Case Management System).
  • Develop a new Directive on Privacy Practices, including a new Privacy Breach Protocol consistent with related Treasury Board policies.
  • Develop an Access to Information and Privacy (ATIP) Monitoring Program, with the objective to increase quality control over the entire ATIP process, including interpretation of legislation and application of exemptions.
  • Enhance information management by continuing the deployment of GCDOCS (an Electronic Documents and Records Management system), updating the Record Disposition Authority for all Program Activities, and initiating projects to increasingly move from paper to digital.
  • Support Open Government through the development of the Departmental Open Government Implementation Plan and the release of additional datasets on the Open Data portal.
  • Work collaboratively with partners to maximize the value of technology in support of departmental and Government of Canada modernization initiatives, by leveraging new and emerging information technologies (IT) and strategic sourcing for service improvement. Examples of Government of Canada modernization initiatives include PWGSC’s leadership in establishing and managing common business applications such as My GCHR for personnel management and GCDOCS for document and records management.

Security Intelligence Review Committee

  • SIRC relies heavily on its information resources to effectively fulfill its mandate. The 2015-16 fiscal year will see the organization’s first full year with its new information management system. SIRC will be assessing how the implementation of this new system and corresponding changes in procedures impact on operational effectiveness.

Social Sciences and Humanities Research Council

  • Implementation of Phase 1 Directive on Open Government: In 2015-16, SHHRC will identify and inventory all internal data sets. This will assist in enabling the Government of Canada to respond in a phased approach to the challenges of making government information more open.

Statistics Canada

  • Responding to the Treasury Board directive on recordkeeping, Statistics Canada is progressing on its five-year project to implement GCDOCS as a corporate electronic document and records management system.

Supreme Court of Canada

  • Continuing the implementation of GCDOCS across the organization to manage documents and records of business value, including closed case-related records.  Re-aligning business processes in the Records Centre to support clients and their information needs.
  • Ensuring that the Office of the Registrar is able to meet its obligations under the Treasury Board Secretariat’s Directive on Recordkeeping and the Directive on Open Government.

Transport Canada

  • Support the Government of Canada’s Action Plan on Open Government by developing a departmental plan that will enable Transport Canada to proactively gather data/information and to make it available to Canadian citizens in usable and accessible formats;
  • Enhance the efficiency and capacity of information management systems to ensure completeness, consistency, reliability and”shareability” of data via the implementation of an integrated Information Management (IM)/Information Technology (IT) strategy that better supports the delivery of our programs and services;

Transportation Safety Board of Canada

  • Reviewing options to expedite the processing of requests under the Access to Information Act in the face of significant increases in the volume of requests, and the volume and complexity of the information covered by the requests. The TSB has temporarily increased the resources dedicated to processing requests in order to assist in this priority area.

Treasury Board of Canada Secretariat

  • Engage Government of Canada information and technology leaders to ensure strategic use of information management (IM) and information technology (IT) in enabling more secure, efficient, and effective enterprise-wide transformation and delivery of government programs and services (ongoing).
  • Modernize the IM and IT portfolio and lead effective execution of strategies to enable efficient, interoperable, accountable, transparent and secure government operations and services in support of the transformation agenda (ongoing).
  • Modernize the administration of the Access to Information and Privacy (ATIP) program by developing a government-wide approach to increase efficiency and accessibility by implementing a request and pay online system available through Open.Canada.ca with searchable ATIP summaries (ongoing).
  • Lead Open Government activities by implementing Canada’s second Action Plan on Open Government. This includes providing an Open Government secretariat; working inter-jurisdictionally with provinces and territories; and identifying new initiatives to foster openness, innovation and greater citizen engagement (ongoing).
  • Provide increased access to government data, services and citizen engagement online through a single point of entry, Canada.ca. This web portal has been optimized for mobile use and designed to enhance the user experience. It is also supported by more efficient web publishing (ongoing).
  • Implement initiatives to streamline and automate internal processes, significantly reduce paper usage, and improve efficiencies by using new technologies (ongoing).
  • Introduce new technology, tools and practices for managing information to increase productivity and collaboration and enhance the security of the Secretariat’s information (ongoing).

 

Posted in Government information, Information management, Open government | 1 Comment »

Future of CLA Blog

Posted by Govt Library and Info Mgmt Professionals Network on 2015-04-03

(Thanks to BCLA for sharing this link.)

A new blog has been built to collect and disseminate information and to keep all interested parties up to date on the discussions happening with the working group.

http://futurecla.wordpress.com

See also:

Posted in Canadian Library Association, Future of CLA | Leave a Comment »

CLA Call for Nominations: Councillors at Large (2015-2017)

Posted by Govt Library and Info Mgmt Professionals Network on 2015-03-14

Are you interested in helping to shape the future of the Canadian Library Association (CLA)?

CLA is seeking nominations for two (2) positions on the Executive Council.

This Special Election is being held to fill two vacancies created by the resignation of two Councillors. Members have been appointed until June 2015, however, an election is required to fill those roles beyond that date.

The elected individuals will start their terms immediately following the Annual General Meeting (June 4, 2015) and will end their terms immediately following the AGM in in June 2017.

The nominees shall be Personal Members of the Association in good standing since December 31, 2014.

CLA is seeking candidates for the following positions:

  • Two (2) Councillors-at-large for a two year term (June 2015 – June 2017)

If you are interested in nominating a Personal Member to one of these positions, please submit the candidate’s name and a short statement to nominations@cla.ca.

If you are a Personal Member and wish to serve in one of these positions, please submit your name and a short statement to nominations@cla.ca.

Nominations must be received no later than Midnight (Eastern time) on Sunday, March 22, 2015.

Posted in Canadian Library Association, Elections | Leave a Comment »

 
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